In every parish there must be a church electoral roll (referred to in the Church Representation Rules as ‘the roll’) on which the names of lay persons are entered. The roll of a parish must be revised annually, except in a year in which a new roll is prepared (last prepared in 2025).
Revision the Electoral Roll: preparation
- Each Parish should have one Electoral Roll, even if there is more than one place of worship within the Parish
- At least 14 days before the proposed revision takes places, a notice must remain on display
- Revision of the Roll is completed not less than 15 days or more than 28 days before the APCM
- After the Roll is revised, no names to be added or removed until after the APCM
- The APCM must be held in the period 1 January and 31 May
- Number certified includes members of daughter or district churches
Publication of the Revised Roll:
- Each Parish must display the revised roll (every name - no other personal data), electronic or otherwise, for at least 14 days
- Make a copy of the roll available for inspection (on a reasonable request)
Who can Apply:
- Anyone that has moved into the parish
- Anyone that has joined the church
- Anyone that has turned 16 (since the last revision of the Roll)
- When someone leaves the Parish and the name is removed from the Electoral Roll, a notice should be sent to their new parish
- When someone applies to be added to the Electoral Roll, a notice should be sent to their former Parish Electoral Roll Officer
The full guidance on preparing the new Electoral Roll can be accessed here: Church Representation Rules online - part 1 | The Church of England
Downloads
Forms and notices
Electoral Roll - Forms and Notices:
>> ER01. Revision of Electoral Roll - PDF or Word
>> ER02. Application for enrolment on Electoral Roll - PDF or Word
>> ER03. Electoral Roll certificate for return to Derby Church House - PDF or Word
>> ER04. Electoral Roll privacy notice PDF
>> ER05. Parish Guidance: The Electoral Roll and GDPR PDF
>> Data Form - PDF
The full guidance on preparing the new Electoral Roll can be accessed here: Church Representation Rules online - part 1 | The Church of England
Please find a link to the APCM information and forms: APCMs - Diocese of Derby
