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Administrator

Administrator

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the United Kingdom General Data Protection Regulation (the “UK-GDPR”) and Data Protection Act 2018.

2. Who are we?

The Diocese of Derby is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The DDBF complies with its obligations under the “UK-GDPR” by: -

  • · keeping personal data up to date
  • · by storing and destroying it securely
  • · by not collecting or retaining excessive amounts of data
  • · by protecting personal data from loss, misuse, unauthorised access and disclosure and
  • · by ensuring that appropriate technical measures are in place to protect personal data

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public within the Diocese of Derby;
  • To administer records of:
    • Clergy
    • Readers
    • Pastoral Assistants
    • Youth workers
    • Pioneers
    • DCC & PCC Officers
    • General, Diocesan & Deanery Synod members
    • Cathedral,
    • DBF Committees
  • To fundraise and promote the interests of the Diocese
  • To manage our employees and volunteers
  • To compile the (printed) Diocesan directory
  • To maintain our own accounts and records (including processing gift aid applications)
  • To inform you of news, events, activities and services running either within The Diocese of Derby or further afield through: -
    • Mailings (email or hardcopy)
    • Sharing your contact details with the Diocesan office

4. What is the legal basis for processing your personal data?

  • The processing is in accordance with the legitimate interest of DDBF in supporting and promoting the work of the Church of England in the Diocese of Derby;
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or other contractual matters;
  • Consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events;
  • The processing is necessary to protect the individual’s “vital interests”.
  • Processing is necessary for carrying out obligations under Ecclesiastical law or other similar legal obligations;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent except as set out set out in 5 below

5. Sharing your personal data

As has been the case for many years, contact details for certain official roles within parishes may be shared widely, including with the general public. Where this is the case we will clearly indicate this, and people will be given the opportunity to provide alternative contact details or restrict public access to certain information. Examples of this data being made widely available include the publishing of the diocesan directory or an enquiry to Church House asking how to contact a parish official.

Otherwise, your personal data will be treated as strictly confidential and will only be shared within the Diocese of Derby, in order to carry out a service to other church members or for purposes connected with the Diocese, and certain third parties outside of the parish as set out in Annexe 1.

6. How long do we keep your personal data[1]?

We keep data in accordance with the guidance set out in the guide “Save or Delete: Care of Your Diocesan Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the UK-GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Diocese of Derby holds, about you.
  • The right to request that the Diocese of Derby corrects any personal data if it is found to be inaccurate or out of date.
  • The right to request your personal data is erased where it is no longer necessary for the Diocese of Derby to retain such data.
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office.
 [1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
 
8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Diocese of Derby Office Manager at Church House, Full Street, Derby or call 01332 388650 or email data@derby.anglican.org

Contact the Commissioner’s Office on 0303 123 1113 or email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioners Office, Wycliffe house, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Annexe 1

Parties with whom data may be shared: -

  • The Bishops of the Diocese of Derby
  • The Archdeacon of Derby City and South Derbyshire
  • The Archdeacon of East Derbyshire
  • The Archdeacon of Derbyshire Peak and Dales
  • Derby Diocesan Board of Finance (DBF)
  • Derby Diocesan Board of Education (DBE)
  • Derby Diocesan Academies Trust (DDAT)
  • Transforming Faith
  • The Chancellor for the Diocese of Derby
  • The Diocesan Registrar
  • Derby Cathedral
  • Diocesan Clergy and Licensed lay ministers
  • Parochial Church Councils and Bishop’s Mission Orders within the Diocese
  • Diocesan Deanery Synods
  • Other Diocesan bodies under Diocesan Synod that may be established from time to time and will be added to this list.
  • Other Dioceses in the Church of England
  • The National Church of England Institutions
  • Other official Church of England organisations
  • Employees, office holders, volunteers, other recognised roles and contractors of the above offices and organisations.

The contact details of Petitioners and/or applicants on individual applications may be shared, through the Contact Management System (CMS): -

  • The Archdeacon of Derby City and South Derbyshire
  • The Archdeacon of East Derbyshire
  • The Archdeacon of Derbyshire Peak and Dales
  • The Chancellor and Deputy Chancellor for the Diocese of Derby
  • The office of the Diocesan Registrar
  • Statutory Consultees (The Church Buildings Council, Historic England, national Amenity Societies and local authorities)
  • to facilitate the consideration of applications for either a Faculty or a Matter not requiring a Faculty under the Faculty Jurisdiction Rules

In addition to the above Clergy details will also be provided: -

  • Periodically to Crockford’s Clerical Directory
  • When necessary, by the Diocesan Property department to its representatives for undertaking works of repair Diocesan clergy housing and the letting of Diocesan properties
  • To the relevant local authority (in respect of Council Tax) and utility companies (in respect of supplies of energy to the property)
  • To the relevant Church of England National Institutions in processing stipends, pensions and other national services.
  • In compliance with our legal responsibilities

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What is Mission Action Planning (MAP)?

A MAP is an action plan for mission in your church. It is produced after much prayer and discerning God’s calling for your Church and community. The plan describes your vision for your Church. It also gives the long and short term priorities that you have decided will implement your vision. The plan will need to be reviewed and updated regularly and should be revised every 3 years.

“In Christ, God was reconciling the world to himself, not counting their sins against them
and entrusting the message of reconciliation to us.”

MAP - stages

 

 

 

 

 

 

 

 

 

 

 

 

Stage 1: Where are we starting from?

What is our Church like? What links do we have with the community?
As individuals and as a church:
Spirituality – How is our Christian faith developing?
Discipleship – as followers of Jesus how are our lives standing out in a crowd?
Evangelism – How do we talk about what our Christian faith means for us?
Engagement – How are we salt and light in the world and our local community?

Stage 2: Where are we going?

What do we believe that God will do amongst us?
Where would we like to be in three years time?

After considering these:
What is your 3 year vision?

Stage 3: What’s the best way to get there?

What are our priorities?
Who will take action?

Stage 4: What do we need to do now?

Are we support the people involved in delivering our plan?
Are we organised to do it?

Click here to search the Download Centre

A list of the most read pages in the Training section follows.

 

Introducing the Christian Faith to Inquirers and Seekers

These resources are useful to have available in churches simply for visitors to take away.  Write something for your church or contact the Mission Adviser for ideas

Christianity for the Open Minded (Inter-Varsity Press, Tel: 0115 978 1054 or sales@ivpbooks.com)

A booklet designed to engage the inquirer or seeker. There are other titles in the series.

Why Jesus? Nicky Gumbel (Alpha Publications, Holy Trinity Brompton, Brompton Road,

London. SW7 1JA. Tel: 0845 644 7544)There is also a Why Christmas? version.

Spelling it Out... a leaflet on being a Christian subtitled 'an ordinary churchgoer offers to explain' and part of a series of leaflets first written by Kate Rhodes for Bolton Abbey. It is available from Tim Tiley (see websites below).

The Light of the World Also available from Tim Tiley. It features Holman Hunt's famous painting on the cover and then gives the background story and an application of the message for our lives.

Christianity a pocketsize foldout guide (The Good Book Company, Elm House, 37 Elm
Road, New Malden, Surrey. KT3 3HB. Tel: 0845 225 0880).

No Ordinary Man St Luke's Gospel in an attractive format including Christian testimonies and stories (Deo Gloria, deo-gloria.co.uk; Tel: 020 8651 6246). Deo Gloria produce a range of other materials suitable for those on a 'spiritual journey' and who may know little or nothing about Christianity. A sample pack of these materials is available for £11 and is worth ordering.

The Story, An innovative booklet telling the Easter story and one of a range of resources available from Lifewords (see website address below).

Websites Worth Exploring

www.rejesus.co.uk (designed for non-church people wanting to explore Christianity)
www.deo-gloria.co.uk (includes a range of outreach material)
www.churchtourismassociation (for further advice on being a welcoming church)
www.achurchnearyou.com (a useful website to have on visitor literature - the site does what it says in its name, enabling people to find their local church)
www.cofe.anglican.org (the Church's national website is always worth exploring)
www.timtiley.com (website for the popular supplier of prayer cards, greeting cards and other material for visitors and church members alike)
www.lifewords.info (formerly Scripture Gift Mission, and supplying a range of materials for giving away including a range of booklets with titles such as 'Living with Loss', Meditations of Life', and Who am I?')

Books

Creating a Culture of Welcome in the Local Church, Alison Gilchrist (Grove Evangelism series, Ev 66)

Open for you, Paul Bond (Canterbury Press, 2006)

Spiritual Companions/Guides/Directors

Many people, lay and ordained, now recognise that it can be helpful to have someone alongside them on their pilgrimage, someone who has the gift of listening creatively to others and who offers a safe place of acceptance and encouragement. 

Sometimes this need grows out of a fruitful experience on retreat. Often it can be at a time of crisis, when old patterns are disturbed or when we feel an urge to take seriously our quest for meaning in life and we want to go deeper into our journey of faith. Maybe we want help with our prayer life or to test a particular calling.

Maybe we are finding it difficult to deal with events or relationships in our life. This can be a chance to reflect on what has been happening and to put things in perspective.   

This is called ‘Spiritual Direction’ or ‘Spiritual Companionship’, but other terms such as ‘Soul Friend’ (from the Celtic tradition) are used. It is available to all who wish to see more clearly where God is at work in their lives.

What happens?

Most people see their Spiritual Companion once every four to twelve weeks. It may be a long-term relationship or for a limited period.

There are no rules about this. The meeting has a sacramental nature, for God uses it as a channel for grace.

It calls for a sense of trust, confidentiality and for openness from both, in the knowledge that the meeting takes place in the presence of God.

The purpose is to allow the Holy Spirit to reveal the direction. Suggestions may be offered of ways to pray, ideas for helpful reading, as well as practical suggestions relating to life choices, but the final decisions are always left in the hands of the person seeking guidance. 

How do you find someone?

In the Diocese of Derby we have a list of people of different traditions and backgrounds who offer this service and a Bishop’s Adviser for Spiritual Direction, who will help you to find the right person.

The choice of a companion is likely to have important consequences in your life. For this reason you might be invited to come for an informal meeting with her, so that she could talk with you about your expectations and ‘get a feel’ for the sort of person you would hope for.

Or in the first place you might prefer to apply for a leaflet outlining the sort of questions you could ask yourself, as you reflect on your needs.

Please use the form on the left to Login.

 

If you don't have a password yet, please contact: communications@derby.anglican.org

 

 

 

Revd Alan Griggs is licensed as the lead agricultural chaplain within Derbyshire Rural Chaplaincy (DRC). The DRC is hosted by Chaplaincy Derbyshire, an independent Christian organization and registered charity, operating across the county.  Alan works with a small team of chaplains and volunteers drawn from various backgrounds and different Christian denominations, but all of whom are passionate about walking alongside the agricultural and rural community in Derbyshire. 

What we do

We celebrate the contribution of agriculture, we listen and by invitation, we pray with and for the agricultural and rural community. We provide Christian spiritual and pastoral care and we complement the rural church by supporting patterns of worship and prayer around the agricultural year, as well as pastoral services for the farming community by invitation. We also attend the Agricultural Business Centre every week and host a monthly prayer meeting and annual farmer’s harvest and carol service. 

For more information or to meet the team visit the DRC website at:  www.derbyshireruralchaplaincy.org.uk

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Contact and Find Us

Derby Church House

Full Street, Derby DE1 3DR

01332 388650

Email: 

enquiries@derby.anglican.org

Who's who at Derby Church House

Map and parking information

 

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