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Information for Churchwardens on Clergy Wellbeing

>> Resources for churchwardens on wellbeing [PDF]

Resources for Churchwardens - Parish Support Office:

Archdeacon of Derby City and South Derbyshire - The Ven. Matthew Trick - 01332 388658, matthew.trick@derby.anglican.org

Archdeacon of East Derbyshire - The Ven. Karen Hamblin - karen.hamblin@derby.anglican.org

Acting Archdeacon of Derbyshire Peak and Dales - Revd Canon Nicky Fenton - nicky.fenton@derby.anglican.org

Acting DAC Secretary - Kat Alldread - dac@derby.anglican.org

HR Manager - Mandy Roberts - 01332 388650, mandy.roberts@derby.anglican.org

Registrar - 

Head of Discipleship, Mission & Ministry - Revd Canon Matt Barnes - Matt.Barnes@derby.anglican.org 

Community Action Officer - currently vacant

Community Projects Development Officer - Gareth Greenwood - 01332 388690, Gareth.greenwood@derby.anglican.org (using buildings for mission)

Communications team - Lucy Harrison, Dave King, Andrew Salt - 01332 388668 communications@derby.anglican.org

Convener of the Clergy Wellbeing Reference Group Karen Hamblin - karen.hamblin@derby.anglican.org

Good sources of a wide variety of information:

Practical Church Management by James Behrens (Gracewing, 2014)- a very good guide to all aspects of church management (about £20)

The PCC Member’s Essential Guide by Mark Tanner (2015) - informative guide about the role of the PCC, answers all the basic questions (What is a PCC? What jobs does it do? How does it fit into the bigger picture?) in a straightforward way but also offers prayerful reflections. (about £8)

Rules, Rotas & Rectors - How to Thrive Being a Churchwarden by Matthew Clements (2018) - written by an experienced churchwarden to give practical information for those new to the role or considering it. (about £10)

Parish Resources https://www.parishresources.org.uk/ (extensive links and resources on church administration, church governance, data protection, parish finance, employing and managing staff and volunteers, looking after church buildings)

Church Care www.churchcare.co.uk (Ecclesiastical Insurance website on the care of churches with extensive information on looking after churches and churchyards, making changes, insurance, health & safety, risk assessments and much more)

John Truscott www.john-truscott.co.uk (organisation, leadership, management, administration, communication etc for churches and Christian organisations- very helpful information on a wide variety of topics)

Helpful information for specific areas:

Safeguarding: Diocesan website http://www.derby.anglican.org/safeguarding (policies, procedures and information, how to report a concern, DBS)

Diocesan safeguarding team - 01332 388678, safeguarding@derby.anglican.org

Church of England website https://www.churchofengland.org/more/safeguarding

Governance: Church of England website https://www.churchofengland.org/pccs (includes a compliance checklist to ensure PCC’s governance and policies are as they should be)

Church Representation Rules https://www.churchofengland.org/more/policy-and-thinking/church-representation - rules/church-representation-rules-online (online version of rules governing churches)

Parochial Church (Powers) Measure http://www.legislation.gov.uk/ukcm/Eliz2/4-5/3/contents (law governing PCCs)

Buildings: Church Care www.churchcare.co.uk (Ecclesiastical website on the care of churches with extensive information on looking after churches and churchyards, making changes to buildings, insurance, health & safety etc)

DAC on Diocesan website http://www.derby.anglican.org/en/church-admin/dac.html (guidance and access to online faculty system)

The Value of Maintenance? Project Report from Historic England (very helpful report looking at the impact of on time church maintenance compared to the cost impact of delaying repair work)

Copyright: CCLI https://uk.ccli.com/ (information about copyright law and church licenses)

Training & courses: Diocesan website https://derby.anglican.org/lif (Bitesize modules for churchwardens)

Vocations: Diocesan website http://www.derby.anglican.org/vocations (information on discernment, connecting with a vocations adviser)

Church of England website https://www.churchofengland.org/life-events/vocations (discernment, exploring calling, roles in the church and whole life discipleship)

In co-operation with the incumbent, churchwardens, as part of the ministry team, are generally responsible for the day-to-day functioning of the parish and/or ministry area.

It is important that churchwardens nourish and maintain their own Christian faith, and not let it fade with the administrative and practical issues which may arise in the church. 

Churchwardens are not expected to do everything themselves, but to make sure that there are other people available to carry out the various tasks.

Guidance for Churchwardens

More learning opportunities

Those who are asked to lead worship on behalf of others are undertaking an important responsibility.

Clergy and Readers are licensed by the Bishop to lead worship.

Churchwardens may also lead worship.

Many churches now have groups of worship leaders who prepare and lead non-eucharistic worship.

>> Find out more about leading worship as a churchwarden here.

Downloads

Here are a worship resource sheet (PDF) and some orders of service that churchwardens can use if they need to lead an act of worship at short notice.  The orders of service are Word docs so they can be adapted if needed.

BCP - Morning Prayer (Word doc)

CW - Morning Prayer (Word doc)

BCP - Evening Prayer (Word doc)

CW - Evening Prayer (Word doc)

Worship for all family (Word doc)

Resource sheet for churchwardens leading worship (PDF)

Once described as a “stone-built preaching box” St Mary’s in Cromford has evolved into a uniquely decorated Derbyshire church.

“Wow! Really impressive”, reads a comment in Cromford St Mary’s visitors’ book. It’s not untypical of the many remarks.

They are, no doubt, referring to the collection of magnificent murals painted around the inside of the church.

Dr Alison Brown is one of a group of 35 who have visited Kolkata, India, to build and strengthen the Derby Diocesan Board of Education's links with the area.

Jacqueline Stober decided at the age of nine that she was going to work for God.

And as well as her own route to ordination, she’s been exploring those of other BAME clergy in the Church of England.

Remembering the ‘light-bulb moment’ is something many people do when it comes to discovering God or hearing His call.

The next Bishop of Derby will be the Right Reverend Libby Lane.

Bishop Libby is currently the Suffragan Bishop of Stockport, in the Diocese of Chester – a post she has occupied since 2015.

Libby describes Derbyshire as ‘the place that holds my heart’. She grew up in Glossop in the north-west of the county and was selected for ordination while working in the parish of St Thomas Brampton, Chesterfield.

It is important to note that, by default, the incumbent is automatically the administrator (and an editor) of your church's page(s).

As the administrator, the incumbent can then grant editor access to up to five other people.

If your church is in vacancy or if the incumbent does not have access for some reason, you can follow the procedures below.

If you want to become an editor of your A Church Near You Page, you must have an account.

First, go to achurchnearyou.com and find your church by entering the postcode or town in the search box.

As you type, look for the suggestions offered to you under the search box and use the most appropriate, then click the orange arrow - it's more accurate!

We'll use St Alkmund's Duffield as an example:

 Next, choose your church from the list on the left...

This will take you to an overview page for the church. Once you get to that, click 'Visit Page' on the left. This will take you to the next level for that church.

Once you're on the church's main page, again look at the left-hand side and, at the bottom, click 'Edit this church'.

If you don't have an account, this page will allow you to register - it's a simple process.

An email will be sent to you containing a link which you'll need to click to prove you own the email address.

Once you've verified your email address by clicking the link which will have arrived in your inbox, head back to www.achurchnearyou.com and make sure you're logged in to your new account.

Search for the same church again then select “Edit this church” from the list of tabs on the left-hand side.

This time, instead of the form you had to fill in before, there are three scenarios:

1 - If you're the vicar who leads the church

If you are the vicar who leads a church, your application to edit that church on AChurchNearYou is automatically approved so long as:

1) You have listed an email address on your Crockford’s entry and you have not requested to have your contact details restricted
2)The email address you've used for your AChurchNearYou account matches the email address on your Crockford's entry.
3) You are included on the Crockford's entry for the church(es) you're requesting to edit (if you don't have a Crockford's subscription you can check if you're listed on a church's entry by going to the church's AChurchNearYou page and clicking More Information, if you're listed under the Crockford's Contact Details section you're listed on the entry)

If you are the vicar who leads the church, and you meet the criteria above, then your request to edit the church will be automatically approved and you will also be automatically assigned administrator status for the church.

An editor with administrator status can approve or decline requests from other people to edit that church, and can remove existing editors from that church.

Only the vicar who leads the church can be the administrator.

If you need to update either your contact details on AChurchNearYou or your Crockford's entry please follow the instructions at: https://achurchnearyou.zendesk.com/hc/en-us/articles/360002336113

Please note: You do not need a Crockford's subscription to find out what is listed on your own entry or to update your own entry. You can update your Crockford's entry at any time.

2 - If you are not the vicar who leads the church:

If you're not the vicar who leads this church, then you'll see a box into which you'll need to enter a short message to your vicar and a button which you'll need to click which says REQUEST ACCESS.

Unless your church is in vacancy, the vicar who leads your church needs to approve your application.

If the vicar doesn't have an account they’ll need to create one, and request to edit their church as described in the steps above.

Once they're able to edit the church they'll be able to click Manage Editors and then click Pending Requests. From there they can approve your request, even if they haven’t received an approval request email for you to edit the church.

This article explains how the vicar who leads a church can approve requests to edit their church: https://achurchnearyou.zendesk.com/hc/en-us/articles/360003569093

3 - If your church is in vacancy

If your church is in vacancy, you’ll need to ask for manual verification; once you have created an account on AChurchNearYou.com and have requested to edit a church make sure you’re logged in and click the purple Help button on the right hand side of any page of AChurchNearYou, or the 'Submit a request' button at the top of the Help Centre...

Say that you're requesting manual verification because your church is in vacancy.

In your message please include the following:

• The reason you're requesting Manual Approval (eg you're an interim minster covering a group of churches. Please provide as much information as possible so that the support team can understand the situation fully and provide approval as quickly as possible)
• Your role within the church (office administrator, curate, PCC member, etc)
• Your email address (the one with which you registered for your AChurchNearYou account)
• Your permission to disclose your name, contact details, and request to your Area/Rural Dean, Archdeacon, and/or Diocesan staff in order to gain approval.
• The AChurchNearYou ID of the church(es) you have requested to edit and for which you require Manual Approval.

You'll find this ID by going to the AChurchNearYou church page in question and looking in the browser address bar where you'll see: https://www.achurchnearyou.com/church/ followed some numbers, please provide us with those numbers.

For instance, the URL for St Alkmund's in Duffield is: https://www.achurchnearyou.com/church/13370/ so their AChurchNearYou ID is 13370.

Forgotten password or unable to log in?

If you are unable to login to AChurchNearYou please visit: https://www.achurchnearyou.com/accounts/login and click FORGOT PASSWORD? and follow the process from there.

A message on screen will say that a password reset email is on its way. However, for security reasons, this message will display whether or not an account exists for that email address.

If you do not receive a password reset email: please try other email addresses you use just to make sure you're using the correct email address.

If you continue not to receive a password reset email it's most likely you do not have an account. We therefore recommend that you register for a new account, and request to edit your churches.

USERNAMES/CODES/DORMANT ACCOUNT DELETION:

The AChurchNearYou login method and procedure was updated, from usernames/codes to email addresses, in November 2017. At the same time, accounts which had not been used for 12 months prior were removed.

Ever wondered what it's like to be a churchwarden?

Hazel Massey, the churchwarden at St Wilfrid's, West Hallam, says it's more than just a position, it's a vocation. 

So if you've ever thought that you might be called to do work for the church, but not inclined to be ordained, read on...

Hazel writes:

I’m sure most of you are aware that as a churchwarden generally we have responsibility for the fabric of the building and work with the Priest to enable worship to happen. 

I am a volunteer and this a part of how I can give back to my faith and church.